Hard Facilities Management Chimneys, Lightning Conductors, and other High Access Structures Procurement Exercise

 

REPORT TO; Assistant Director, Property, Procurement and Commercial

 

DECISION DATE: 20th December 2024

 

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

PROPOSED RECOMMENDATION

 

To undertake a procurement exercise to establish a new contract for Hard Facilities Management Chimneys, Lightning Conductors, and other High Access Structures: Inspections and Maintenance for North Yorkshire Council. 

 

BACKGROUND TO SUPPORT THE RECOMMENDATION

 

The Hard Facilities Management Chimneys, Lightning Conductors, and other High Access Structures: Inspections and Maintenance contracts established by the former County Council are due to expire.  The new contract will also include provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions Clients.

 

A decision will be made to undertake a procurement exercise to establish a new contract for these contracts.  The procurement will commence early in 2025 with a view to having a new contract in place for the 1st September 2025.  It is proposed that the contract will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years). 

 

LEGAL AND GOVERNANCE COMPLIANCE

 

The procurement exercise will be undertaken by the Council’s Procurement and Contract Management Service.

 

This is a key decision.  The proposal to procure was entered on the forward plan in May 2024.

 

RECOMMENDATION

 

That the procurement exercise to establish a new contract for Hard Facilities Management Chimneys, Lightning Conductors, and other High Access Structures: Inspections and Maintenance be approved.

 

Hard Facilities Management Procurement – Chimneys, Lightning Conductors and other High Access Structures

Katherine Edge, Senior Property Officer

12th December 2024